How to Use Gmail in + Keep Notes + Google Calendar Together
Google Calendar, Gmail, and Google keep Are three google apps that are core To my personal productivity system. But you know, what helps out even more Are the relationships between these three.
So in today's artical, I wanna show you how you can get So much more out of these three And by connecting and linking them together.
Hello, everyone, Scott Friesen here at simpletivity helping You to get more done and enjoy less stress. So let's get started. And we're gonna start with my inbox. And often I'm dealing with an email here.
How to link Gmail to keep notes
And you know, I'd like to take some notes, Maybe there's some helpful information here, Maybe I've got an existing node that I would like To grab some of this information from.
Well, something that really helps me out Is this side panel here on the right, And you can see that we've got some icons here For things like google calendar, and google keep. Now first things first,
If you don't see this sidebar, most likely, It's because you have not hit this little arrow In the bottom right-hand corner, Maybe your website looks or your browser looks A little bit like this.
Let's say that this is a brand new piece of information But I'd like to have a note linked to this information. Well, all I need to do here is say, take a note And just before I even begin writing anything, You'll notice that there's an actual link.
Between these spring conference ideas and the email That I'm writing here.
I've got that link, I can just click on that link And now in a new tab, I'm gonna go directly to this email. I've got a connection between that note And going back to this email.
So no matter what I do with this email, If I archive it, if I send it to a different label Or a different folder, I've got a link. So as I'm fleshing out these notes, Maybe I'm adding a bunch of notes related to that email, I can always go back and revisit it here.
If I wanna kill that link, well, I can just hit the x. If I never wanna have that link, go back, I can do so there.
How to link google calendar to keep notes
Let's look at another way In which we can connect information from a Gmail Into this time google calendar.
So in this case, let's say this is something that I wanna create a meeting about in this email example, Someone would like to set up a meeting with me And we've already got part of the agenda listed here. So why do I wanna copy and paste this Or write it all out again, why don't I just create An event from this.
Well, if we go up here to these three dots, We've got several other options available to us And one of them is to create an event. So if I select to create an event within any email that is open, What it's gonna do is open up a new tab Within google calendar, it's gonna input the subject Of that email up top here, and the contents Of that email automatically in the description.
And in fact, it's even added that individual over here. I can actually just hit save and create this me, I should really take a look at the date and the time first, But I can hit save and create that meeting Almost immediately.
Now, of course, I can change the title, I can add some more information down here as well, But in just a few clicks, one-click to be exact, I can be in here and be ready to set up That particular meeting.
How to link google calendar to keep notes
I'm gonna go back to this one here. So I'm here within google calendar, And perhaps I wanna link some of the information here With my notes.
So for example, let's say I'm interviewing Someone later today and I wanna write out Some of the job interview questions. Well, if I open up this invitation here, I obviously don't wanna add it to the description, Because perhaps the person I'm interviewing Is a part of this invitation.
I don't wanna give away the questions Or my personal notes in advance, But with this event already open, I'm gonna come back over here to this side panel And hit keep, and very similar to what we saw in Gmail, If I say take a note, I've got that link again.
So here, maybe I've got, question one, Question two, question three, I've got a bunch of questions. I'm gonna label this job interview, questions here, perfect. So I've got some of my job interview questions And perhaps I'm gonna keep adding to this.
But if I wanna go back to that particular calendar invite Maybe I've forgotten who these interview questions are for, I can select that and it's gonna bring me directly back To this particular invite.
How to view keep reminders in google calendar
So some cool new ways to make a relationship Between keeping in Gmail, and also keep and google calendar. But it gets even better.
And we're gonna look at another relationship Between google calendar and keep. So let me close this out here for a second.
Within google calendar, this is where I spend most Of my day, this is where I have all of my appointments, All of my events, I even manage the majority of my To do's here within my calendar.
But let's go back to this interview example here again. What if I wanna review those questions in advance? What if I wanna review these job interview questions, Just to refresh my memory or to revise them one last time?.
Well, within google key what we can do, of course, Is add a reminder. So if I go in here and add a reminder, Let's say I wanna pick a particular time.
If the interview is at 10:30am, I wanna be reminded of these notes at 10:00am. I'm gonna hit save. So now I've got my reminder here.
If they have desktop notifications turned on, I'm gonna get a reminder here within the browser, I may also get a reminder on my mobile phone. But it gets even better if I go back to google calendar As long as you have reminders enabled, As long as you're viewing the reminders calendar here. And I'm just gonna refresh this page.
So that we can see it here. What's gonna happen is.
There we go. There are my job interview questions showing up As a reminder here within a google calendar.
So if I click on this, it's gonna remind me first of all, But if I click on this, I'm gonna have those job interview questions waiting for me.
Don't forget reminders that you set here With the google keep automatically link With your google calendar account. As long as you have your reminders calendar enabled, You can hide them if you want.
See those little purple reminders that I had, I'm gonna enable them again, you can see them here, I've got another one here that may be related To this team meeting here, this particular note as well. So that can be very helpful too.
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